Accessible documents

For cities, counties, townships and school districts

From $1,800 a year

The Justice Department's ADA Title II rule requires the documents your office posts online to work for people who use screen readers and other assistive technology. We fix each new PDF you post and send it back within 3 business days, with a record of every check we ran.

Your compliance date

Governments serving 50,000 or more people
Governments serving fewer than 50,000 people, and special districts

These dates come from the Justice Department's April 2026 extension. A lawsuit filed in May 2026 asks a federal court to undo that extension. If it succeeds, the 2024 dates return, and the first of them, April 24, 2026, has already passed.

What the rule covers

From your compliance date, the documents you post have to meet WCAG 2.1 Level AA, the same standard as your web pages.

  • New documents. Every PDF, Word file, spreadsheet or slide deck you post on or after your date.
  • Older documents people still use. Applications, permit forms and program guides that people use now to apply for, get access to, or take part in your services.
  • Usually not older agendas and minutes. Documents posted before your date are generally exempt unless people still use them to get a service.

So the steady work is every new document from your date on, plus the forms still in use. That's what we price.

The annual service

Annual plans
PlanNew pagesPrice a year
Smallup to 1,000$1,800
Standardup to 2,500$2,700
Largeup to 5,000$3,600
  • Turnaround: 3 business days on every plan.
  • Older documents still in use: $1 a page for plain text and $2 a page for tables and forms, quoted before we start.
  • Getting documents to us: send them through an upload link, or we download them from your website.
  • If a file misses its checks: tell us within 10 business days and we fix it within 5, at no charge.

What comes back with every file

  • The same PDF, fixed. We repair the file you posted, so you replace it in place. We don't swap it for a separate web page.
  • A conformance log. The automated checks we ran, including the open-source PDF/UA checker veraPDF, and what we checked by hand: reading order, image descriptions and table headers.
  • Scans made readable. When a document is a scanned image, we recognize its text and proofread it against the page, so a screen reader has real words to read.

A sample, before and after

Page 1 of a sample town council agenda, with a title, numbered agenda items, two short lists and a table of claims. It looks the same before and after the fix.
Example Town is fictional. The page looks identical before and after.

Before: what a screen reader finds

  • No tags. Headings, lists and the claims table all read as one run of text.
  • No title. The reader announces the file name instead.
  • No language. The voice has to guess how to pronounce the words.
  • Real text. It isn't a scanned image, so it can be fixed without retyping.

After: the structure a screen reader uses

  • Document
    • H1 Example Town Council: Regular Meeting Agenda
    • P Monday, November 9, 2026, at 6:00 p.m.
    • H2 3. Approval of Minutes
    • L a list of 1 item
    • H2 4. Claims for Approval
    • Table 6 rows
      • TH Department, Purpose, Amount
      • TD Street Department, Asphalt patching, $18,420.00
      • 4 more rows of cells
    • H2 5. Old Business
    • L a list of 2 items, labeled A. and B.
    • Link [email protected]

Shortened. The fixed file has a title heading, 8 section headings, 3 lists, a table with column headers and 2 links.

Conformance log: Example Town Council Agenda, November 9, 2026 (sample)

Check                    Before   After
Tagged structure         no       yes
Document title           no       yes
Language set             no       yes (en-US)
Title shown in viewer    no       yes
Real text (not a scan)   yes      yes

PDF/UA-1 (veraPDF 1.30.3): PASS, 0 failed rules, 0 failed checks

Manual checks:
[x] Reading order matches the original
[x] Headings and list labels match the original
[x] Table headers tagged; the total row reads correctly
[x] Every link goes where the original pointed
The conformance log that comes back with the sample.

Start with a free check

Send us your website address. We'll check up to 20 of the PDFs you've posted, fix your most recent agenda at no charge, and send a one-page report of what we found.

The report lists what we checked. It doesn't claim your site is or isn't compliant.

[email protected]

Ask for a free check

Buying from us

  • Indiana law lets local governments buy services using any procedure they consider appropriate, so many offices can approve this without a formal bid. Your own purchasing policy decides.
  • We can work from your purchase order with our one-page scope attached, or under our services agreement. Invoices are due in 30 days, and we'll send a W-9 on request.
  • We meet the technical checks written into your scope and show you the results. We don't certify legal compliance; your attorney can advise on that.